What are the Best Practices?
When possible, use Milestones (set payment amounts and schedules) because they are pre-loaded and there is no additional approval needed when paying subjects. “Miscellaneous” items (payments that are not pre-loaded into ClinCard) do require ORA approval.
Develop payment milestones to make efficient use of the card and minimize load costs. For example(s): Payment every x items instead of after each one; Payment on a set schedule, such as weekly, every y days, monthly; Payment with fewer variables: pay by survey or set percent range of survey instead of by question. Note that all payment schedules must be included the protocol and ICF and approved by the IRB in accordance with the needs of the study and relevant regulations and policies.
