What are the Expenses associated with the ClinCard Program?

There are two types of costs:

Administrative expenses. Administrative expenses are the card costs and load fees. These are considered allowable costs in studies. However, for federally sponsored studies, the cost of a blank card must initially be charged to a non-sponsored account. The cost of the card may be incurred on the federal award after the card has been assigned to the participant and loaded with funds. Below are the administrative expenses.

ClinCard costs between $3.60 and $4.00 per card.
Transaction (load) fee is $1.15 per load, reload and void.
ORA handles the billing of administrative expenses once a month. They are charged to:
- 8730 Other Fees for Service: SC08811 – Other Outside Services
- Card costs are charged to the study account / driver worktag (if study is not federally funded) or to a department account (if study is federally funded). The study team can journal the costs of the cards from the department account to the study grant after disbursement to the participants.
- Load fees are charged to the study account / driver worktag

Participant reimbursements. Participant reimbursements are the amounts loaded onto the card.

Participant payments are charged to the study account(s):